Free photo and video release form (UK)
If you want to use a photo or video of a person in your marketing, on your website or in a publication, it is good practice to have their permission in writing. This starter form records who agreed, what the pictures will be used for and what happens if they change their mind.
Who signs
Photographer or organiser and Person photographed. Each signs on their own phone or computer from a link in an email, and neither needs an account.
What you fill in
- The photographer’s or organiser’s name
- The full name of the person photographed
- Where and when the photos or video were taken
- What they will be used for
What it covers
- Permission
- Payment
- Changing your mind
- Under 18s
- Personal information
When to use it
- Photos or video of clients, staff, models or event guests that you plan to publish
- When you want a clear record of what each person agreed to
When it’s not the right form
- Children or young people, unless a parent or guardian signs, and professional advice if you are unsure
- Large commercial shoots with their own contracts
How to get it signed
- Choose this template in SignEdge. The wording and fields are laid out for you.
- Add the real email address for each person who signs, and fill in the details above.
- Send it. Each person signs from their link and everyone receives the signed PDF.
Every signed PDF ends with an activity trail page, and you can check later that the file has not changed with the document checker. New accounts get a 7-day free trial with no card needed.
These are general starting points, not legal advice, and SignEdge can’t check that a form suits your situation. For anything important or unusual, ask a solicitor. For the rules on signing online, see are electronic signatures legal in the UK.